Account Clerk Job Description 2025
Position Title: Account Clerk
Job Type: Full-time or Part-time
Department: Finance / Accounting
Salary Range: $18 – $25 per hour (depending on experience and institution)
Job Overview
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The Account Clerk is responsible for supporting the accounting team through clerical and financial recordkeeping tasks.
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This position ensures the accuracy of financial documents and helps maintain compliance with company policies and government regulations.
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It may include tasks in accounts payable, accounts receivable, payroll assistance, and ledger maintenance.
Key Duties and Responsibilities
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Maintain and update financial records and ledgers.
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Process vendor invoices, payments, and reimbursements.
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Prepare bank deposits and reconcile financial statements.
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Post transactions in accounting systems or spreadsheets.
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Review and verify invoices and expense reports.
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Assist in preparing financial reports for audits and monthly closeouts.
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File and organize financial documentation for easy retrieval.
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Respond to queries regarding billing, receipts, and account balances.
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Support payroll preparation and timesheet verification.
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Communicate with vendors and clients to resolve payment discrepancies.
Minimum Qualifications
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High school diploma or GED equivalent.
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At least 1 year of experience in accounting, bookkeeping, or clerical work.
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Familiarity with financial software (e.g., QuickBooks, Excel).
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Ability to perform basic mathematical calculations accurately.
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Strong attention to detail and organizational skills.
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Clear written and verbal communication abilities.
Preferred Qualifications
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Associate degree or coursework in accounting, finance, or business.
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2+ years of experience in a similar clerical or accounting role.
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Knowledge of GAAP or financial policies.
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Experience with ERP systems or government financial reporting.
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Ability to handle confidential financial data responsibly.
Essential Skills
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Bookkeeping and data entry accuracy.
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Time management and multitasking ability.
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Knowledge of spreadsheets, databases, and office software.
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Strong interpersonal and customer service skills.
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Ability to interpret and follow accounting procedures and policies.
Physical and Work Environment Requirements
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Ability to sit for extended periods while performing clerical tasks.
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May require lifting or moving files or boxes up to 25 pounds.
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Work is typically performed in an office environment using computers and standard office equipment.
Salary and Compensation
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Typical hourly wage: $18.00 to $25.00.
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May include overtime, bonuses, or additional incentives depending on company policy and performance.
Benefits (Varies by Employer)
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Health, dental, and vision insurance.
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Paid time off, sick leave, and holidays.
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Retirement plan or pension scheme.
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Tuition reimbursement or job-related training.
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Flexible working hours or hybrid schedules (where applicable).
Career Path and Advancement
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With additional experience or education, Account Clerks may advance to roles such as:
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Accounting Technician
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Payroll Specialist
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Junior Accountant
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Financial Analyst
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Office Manager
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Application Requirements
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Updated resume or CV.
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Cover letter highlighting relevant accounting or clerical experience.
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Academic transcripts or professional certificates (if required).
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Reference contacts or letters (optional but preferred).
